This free benefit offered by SCCoLPA provides the legal community with a place to post job openings for all categories of job positions. SCCoLPA assists in every possible manner to procure employment for members of this association and cooperates with attorneys in filling positions in law offices, but in no event does this committee act as an employment agency. Employers desiring/needing to place an advertisement for employment on SCCoLPA’s website may view the “Employment Opportunities” page on this website and format the advertisement like those already posted. Employers will also need to give the following information to the Employment Chair: name, firm name, address, phone number(s), areas of law practice, software used, position available, and years of experience required. The attorney/employer is requested to e-mail the Employment Chair with the advertisement formatted like those currently posted on the “Employment Opportunities” page. Advertisements for employment are usually posted as soon as possible. It is the responsibility of the applicants to contact the employers, schedule interviews, exchange resumes, and to discuss benefits and salary, etc. All information is listed until notification to drop the name/position is given to the Employment Chair.
Please contact the Employment Chair, Elena Schneider, CCLS, eschneider@smwb.com for additional information.
The Employment Chair retains editing privileges on all ads requested and placed on this website.
Cooley is seeking a Legal Secretary to join the Litigation team.
Position Summary: The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Specific duties and responsibilities include, but are not limited to the following:
Position responsibilities:
- Complete all document processing and correspondence assignments accurately and within timekeepers’ stated timeframes
- Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive.
- Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members
- Communicate with docket department for all litigation related deadlines
- Redline documents using Litera program
- Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service
- Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules
- Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas
- Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing
- Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.)
- Coordinate and request court reporters and videographers for depositions and court hearings
- Assist with deposition exhibits preparation
- Assist, draft, and coordinate service of subpoenas
- Proofread documents
- Conduct basic legal research
- Assist with documents to DocuSign
- Handle all incoming telephone calls and placement of outgoing calls in a professional manner
- Maintain good client relationships for attorneys
- Enter time using Intapp daily
- Assist other team timekeepers, as needed
- Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters
- Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines
- Assist with requesting conference rooms for various client meetings and depositions
- Copy documents that are not appropriate to send to the Copy Center
- Make travel arrangements, adhering to the firm’s Travel Policy
- Review, distribute and process prebills
- Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses
- All other duties as assigned or required
Skills and experience:
Required:
- 5+ years of experience
- After orientation at Cooley, exhibit proficiency in iManage and other firm applications
- Available to work overtime, as required
- Proficiency in Microsoft Office Suite
- Keep abreast of court rules and procedures and understand legal terminology
- Previous litigation secretarial experience
Preferred:
- Bachelor’s degree
Competencies:
- Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule
- Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary
- Demonstrate initiative, diplomacy, and tact
- Possess excellent written, communication and proofreading skills with attention to detail
- Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others
- Reliable, committed, and punctual
Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.
EOE.
The expected hourly pay range for this position with a work schedule of 40 hours per week is $43.00 – $52.00 ($89,440.00 – $108,160.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.
We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
Applicants should apply online: https://www.cooley.com/careers/business-professionals-and-paralegals
Boscia Legal
Job Title: In Office Legal Assistant
Employment Type: Full-time
Salary: $63,000 – $83,200
Start Date: As soon as June 16, 2025
Position Summary
We are seeking a highly organized and detail-oriented Legal Assistant to support our legal team. The ideal candidate will possess strong organization skills, written and verbal communication skills, a basic understanding of the legal field, and the ability to manage multiple cases and prioritize projects.
Responsibilities
- Review client documents, discovery and other legal documents, index and summarize content for attorneys’ review
- Prepare correspondence and legal document templates
- Track case deadlines and ensure timely filings and responses
- File documents with state and federal courts (electronic and physical filing)
- Support attorneys with hearing and trial preparation, including gathering exhibits and preparing trial binders
- Communicate with clients, courts, opposing counsel, and other case-related contacts
- Organize and maintain digital case files
- Perform general administrative duties such as copying, scanning, and filing
Qualifications
- Bachelor’s Degree
- Experience as an administrative assistant or legal assistant is preferred
- Proficiency in Adobe Acrobat and Microsoft products, including but not limited to Word, Teams, Outlook, Excel, PowerPoint
Benefits
- Paid time off and holidays
- Health, dental, and vision insurance
- Retirement benefits
To apply, submit cover letter, resume, and writing sample to admin@boscialegal.com
Silicon Valley Bankruptcy Firm Seeking Experienced Legal Assistant/Paralegal
Binder Malter Harris & Rome-Banks LLP, Santa Clara
Compensation: $75,000-85,000, negotiable based on prior experience.
Employment Type: Full Time, In Person
Experience Level: Entry to Mid-Level
Job Title: Legal Assistant or Paralegal
Please submit resumes to Robert Harris, at rob@bindermalter.com.
Collegial 5-lawyer firm seeks a highly skilled legal assistant or paralegal ready to join our fast-growing business bankruptcy and litigation practice. 2-3 years minimum experience required.
Required skills include:
- Experience preparing and filing Chapter 7 and Chapter 11 cases in Jubilee and/or Best Case;
- Fluency using Microsoft Word, Microsoft Outlook, and Microsoft Office 365;
- Ability and experience in electronic filings with Federal and State court systems
- Willingness to learn and perfect the above skills.
Preferred skills include:
- Clio Manage and Clio Grow;
- Experience with client intake.
Our firm is a well-established bankruptcy boutique and has been in operation since 1987. We seek forward-thinking, motivated applicants interested in a welcoming environment in which they can learn and grow with us.
Hoge Fenton, a multi-service law firm in Silicon Valley, is recruiting for a full-time Litigation Legal Administrative Assistant in our downtown San José office.
Job Summary
The Litigation Legal Administrative Assistant will provide essential administrative support to attorneys and paralegals, primarily supporting two shareholders within the Intellectual Property litigation practice group.
This role requires someone who has at least 7-years of litigation experience — significantly in Federal Court — and highly self-motivated working independently to ensure all tasks are completed promptly and professionally. The ideal candidate will be a proactive partner to legal teams ensuring compliance with court rules and case deadlines, and accuracy in document preparation, legal formatting, and terminology. This position involves maintaining organized workflows, managing case deadlines, and leveraging software tools for efficient document processing, retrieval, and management.
Please click the link below for more information and how to apply.