About Us
Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world. Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues. We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other. Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity
We are seeking a Support Oversight Manager, mid-level, to join our Firm. This position will be based in our Palo Alto office (hybrid). The Support Oversight Manager oversees and manages the daily operations of the Paralegal and Secretarial Departments, including staff management and integration, training and development, organizational planning and process improvement. In addition, responsibilities include working with Firm management across offices to help with department-wide initiatives and cross-office staffing needs.

Please click below for more information and application information

Hoge Fenton, a distinguished multi-service law firm, headquartered in downtown San Jose, is seeking a Litigation Paralegal to join our San Jose office.

The ideal candidate will have at least 4 years of litigation experience as a paralegal and the ability to perform substantive legal tasks to assist litigation attorneys across multiple practice groups, primarily focusing on the Business Litigation practice.

Requirements

• Research and analyze legal sources (statutes, decisions, articles); prepare summaries and reports for attorney review
• Draft, organize, and file legal documents
• Draft discovery responses to meet case deadlines and court requirements
• Use eDiscovery software to collect and analyze electronically stored information
• Prepare for and attend depositions; summarize transcripts for litigation support
• Coordinate trial details and assist during trials as needed
• Record daily billable and non-billable hours in the timekeeping system

Qualifications

• Associate’s or Bachelor’s degree or Paralegal Certificate from an accredited program; applicable work experience may be considered in lieu of a degree or certificate per Business and Professions Code section 6450(c)
• Minimum of 4 years of substantive legal work experience as a paralegal
• Strong knowledge of legal formatting, calendaring, and e-filing
• Knowledge of motions, discovery, evidence, litigation documentation, and court rules and procedures
• Proficiency in Microsoft Word, Outlook, and Excel; familiarity with PowerPoint, NetDocs, ProLaw, and Disco is a plus
• Strong word processing skills, especially in formatting pleadings and redlining
• Proven capability to manage multiple priorities and meet deadlines effectively

Pay Range

The hourly base salary range for this position is $48.00 to $55.00 per hour, reflecting the firm’s good faith estimate of potential compensation at the time of posting. Actual compensation will be influenced by factors such as years of experience, qualifications, and skill set.

Work Schedule

This is a full-time position with occasional overtime required

Office Location

This position is based in our San Jose (Silicon Valley) office

Equal Opportunity Statement

Hoge Fenton has a strong commitment to diversity. We strive to recruit and retain a workforce that welcomes and supports the interests of women, families, and individuals of all ages, races, creeds, religions, colors, national origins, ethnicities, sexual orientations, gender identities/gender expressions, disabilities, or military and veteran statuses. Our environment is collegial, collaborative, flexible, and supportive.

Qualified candidates can apply online HERE or by visiting our website https://www.hogefenton.com/careers/view-current-openings/open/

Hoge Fenton, a distinguished multi-service law firm, headquartered in downtown San Jose, is hiring a Litigation Legal Administrative Assistant to support attorneys and paralegals within the Business Litigation and Real Estate Litigation practice groups.

The ideal candidate will have at least 5 years’ experience as a litigation administrative assistant in a law firm with strong knowledge of motions, discovery, evidence, and litigation documentation, as well as court rules, procedures, and deadlines.

Requirements

• Prepare and format litigation documents, including TOCs and TOAs
• Maintain attorney calendars and track all case deadlines
• Coordinate hearings, depositions, travel, and court reporters
• Manage incoming mail, legal documents, and client matter files in ProLaw/NetDocs
• Organize trial binders and exhibits; support hearing/trial logistics
• Assist with billing, expenses, and administrative support
• Communicate professionally with clients and external parties
• Register attorneys for professional events

Qualifications

• 5 years as a litigation administrative assistant in a law firm
• Strong knowledge of legal formatting, calendaring, and e-filing
• Proficiency in Microsoft Office, ProLaw, and NetDocs
• Exceptional attention to detail and ability to manage multiple priorities
• Knowledge of e-filing in State Courts in Bay Area counties (Santa Clara, Alameda, Contra Costa, San Francisco, San Mateo), Federal, and Appellate Courts
• Ability to handle the workload for three or more attorneys and/or paralegals

Pay Range

The hourly base salary range for this position is $51.50 to $54.00 per hour with a 7.5-hour workday. This salary range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

Work Schedule

This is a full-time position with occasional overtime required.

Office Location

This position is based in our San Jose (Silicon Valley) office.

Equal Opportunity Statement

Hoge Fenton has a strong commitment to diversity. We strive to recruit and retain a workforce that welcomes and supports the interests of women, families, and individuals of all ages, races, creeds, religions, colors, national origins, ethnicities, sexual orientations, gender identities/gender expressions, disabilities, or military and veteran statuses. Our environment is collegial, collaborative, flexible, and supportive.

Qualified candidates can apply online HERE or by visiting our website https://www.hogefenton.com/careers/view-current-openings/open/

Hoge Fenton, a distinguished multi-service law firm, headquartered in downtown San Jose, is hiring a Litigation Legal Administrative Assistant to support two shareholders and others in our Intellectual Property litigation group.

The ideal candidate will have at least 7 years of litigation experience with significant experience filing in federal court and familiarity with class action litigation.

Requirements

• Prepare and format litigation documents, including TOCs and TOAs
• Manage federal and state court filings and e-filings
• Maintain attorney calendars and track all case deadlines
• Coordinate hearings, depositions, travel, and court reporters
• Manage incoming mail, legal documents, and client matter files in ProLaw/NetDocs
• Organize trial binders and exhibits; support hearing/trial logistics
• Assist with billing, expenses, and administrative support
• Communicate with clients and external parties professionally

Qualifications

• High School diploma required; Associate’s or Bachelor’s degree preferred
• 7+ years litigation admin experience, with a strong federal court background
• Familiar with IP or class action litigation preferred
• Proficiency in Microsoft Office required; familiarity with ProLaw, and NetDocs preferred
• Strong knowledge of legal formatting, calendaring, and e-filing
• Exceptional attention to detail and ability to manage multiple priorities
• Legal Secretary Certificate (preferred, not required)

Pay range

The hourly base salary range for this position is $51.50 to $55.75 per hour with a 7.5-hour workday. This salary range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.

Work Schedule

This is a full-time position with occasional overtime required

Office Location

This position is based in our San Jose (Silicon Valley) office

Equal Opportunity Statement

Hoge Fenton has a strong commitment to diversity. We strive to recruit and retain a workforce that welcomes and supports the interests of women, families, and individuals of all ages, races, creeds, religions, colors, national origins, ethnicities, sexual orientations, gender identities/gender expressions, disabilities, or military and veteran statuses. Our environment is collegial, collaborative, flexible, and supportive.

Qualified candidates can apply online HERE or by visiting our website https://www.hogefenton.com/careers/view-current-openings/open/

Cooley is seeking a Legal Secretary to join the Litigation team.

Position Summary: The Litigation secretary will provide complex and specialized secretarial and administrative support to attorneys and other timekeepers. Specific duties and responsibilities include, but are not limited to the following:

Position responsibilities:

• Complete all document processing and correspondence assignments accurately and within timekeepers’ stated timeframes
• Manage, organize, and maintain all documents and pleadings up to date in iManage and a shared M drive.
• Maintain attorney/paralegal calendar, including scheduling and coordinating meetings and inputting all court related deadlines to team members
• Communicate with docket department for all litigation related deadlines
• Redline documents using Litera program
• Draft pleading and discovery documents to support timekeepers and case team which may include creating a master caption; drafting a shell notice; shell declaration; shell proposed order, and proof of service
• Arrange for court filings and service of documents; electronically file and serve documents required by state, Federal and local rules
• Arrange and coordinate with a vendor for Service of Process of new complaints and subpoenas
• Arrange and coordinate with a vendor to provide courtesy and/or chambers copies after a filing
• Handle Attorney Admissions to Various Courts (California, Washington State, NY, etc.)
• Coordinate and request court reporters and videographers for depositions and court hearings
• Assist with deposition exhibits preparation
• Assist, draft, and coordinate service of subpoenas
• Proofread documents
• Conduct basic legal research
• Assist with documents to DocuSign
• Handle all incoming telephone calls and placement of outgoing calls in a professional manner
• Maintain good client relationships for attorneys
• Enter time using Intapp daily
• Assist other team timekeepers, as needed
• Prepare New Business Forms for new and existing clients, conflict sheets and draft engagement and waiver letters
• Prepare and process invoices, expense reports, check requests, travel reimbursements, cell phone reimbursements and health club reimbursement forms, etc. in accordance with accounting guidelines
• Assist with requesting conference rooms for various client meetings and depositions
• Copy documents that are not appropriate to send to the Copy Center
• Make travel arrangements, adhering to the firm’s Travel Policy
• Review, distribute and process prebills
• Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses
• All other duties as assigned or required

Skills and experience:

Required:

• 5+ years of experience
• After orientation at Cooley, exhibit proficiency in iManage and other firm applications
• Available to work overtime, as required
• Proficiency in Microsoft Office Suite
• Keep abreast of court rules and procedures and understand legal terminology
• Previous litigation secretarial experience

Preferred:

• Bachelor’s degree

Competencies:

• Ability to work independently and as part of a team in a fast-paced environment for multiple supervisors, meet deadlines and maintain flexibility with work assignments (including changes in timekeeper assignments) and work schedule
• Ability to organize and prioritize work assignments, as well as delegate tasks to service departments when necessary
• Demonstrate initiative, diplomacy, and tact
• Possess excellent written, communication and proofreading skills with attention to detail
• Ability to function in a professional and polite manner when dealing with clients, co-workers, court personnel and others
• Reliable, committed, and punctual

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $43.00 – $52.00 ($89,440.00 – $108,160.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Applicants should apply online:  https://www.cooley.com/careers/business-professionals-and-paralegals

Boscia Legal

Job Title: In Office Legal Assistant
Employment Type: Full-time
Salary: $63,000 – $83,200
Start Date: As soon as June 16, 2025

Position Summary
We are seeking a highly organized and detail-oriented Legal Assistant to support our legal team. The ideal candidate will possess strong organization skills, written and verbal communication skills, a basic understanding of the legal field, and the ability to manage multiple cases and prioritize projects.

Responsibilities

• Review client documents, discovery and other legal documents, index and summarize content for attorneys’ review
• Prepare correspondence and legal document templates
• Track case deadlines and ensure timely filings and responses
• File documents with state and federal courts (electronic and physical filing)
• Support attorneys with hearing and trial preparation, including gathering exhibits and preparing trial binders
• Communicate with clients, courts, opposing counsel, and other case-related contacts
• Organize and maintain digital case files
• Perform general administrative duties such as copying, scanning, and filing

Qualifications

• Bachelor’s Degree
• Experience as an administrative assistant or legal assistant is preferred
• Proficiency in Adobe Acrobat and Microsoft products, including but not limited to Word, Teams, Outlook, Excel, PowerPoint

Benefits

• Paid time off and holidays
• Health, dental, and vision insurance
• Retirement benefits

To apply, submit cover letter, resume, and writing sample to admin@boscialegal.com

Silicon Valley Bankruptcy Firm Seeking Experienced Legal Assistant/Paralegal
Binder Malter Harris & Rome-Banks LLP, Santa Clara

Compensation: $75,000-85,000, negotiable based on prior experience.
Employment Type: Full Time, In Person
Experience Level: Entry to Mid-Level
Job Title: Legal Assistant or Paralegal
Please submit resumes to Robert Harris, at rob@bindermalter.com.

Collegial 5-lawyer firm seeks a highly skilled legal assistant or paralegal ready to join our fast-growing business bankruptcy and litigation practice. 2-3 years minimum experience required.

Required skills include:

• Experience preparing and filing Chapter 7 and Chapter 11 cases in Jubilee and/or Best Case;
• Fluency using Microsoft Word, Microsoft Outlook, and Microsoft Office 365;
• Ability and experience in electronic filings with Federal and State court systems
• Willingness to learn and perfect the above skills.

Preferred skills include:

• Clio Manage and Clio Grow;
• Experience with client intake.

Our firm is a well-established bankruptcy boutique and has been in operation since 1987. We seek forward-thinking, motivated applicants interested in a welcoming environment in which they can learn and grow with us.

Hoge Fenton, a multi-service law firm in Silicon Valley, is recruiting for a full-time Litigation Legal Administrative Assistant in our downtown San José office.

Job Summary
The Litigation Legal Administrative Assistant will provide essential administrative support to attorneys and paralegals, primarily supporting two shareholders within the Intellectual Property litigation practice group.
This role requires someone who has at least 7-years of litigation experience — significantly in Federal Court — and highly self-motivated working independently to ensure all tasks are completed promptly and professionally. The ideal candidate will be a proactive partner to legal teams ensuring compliance with court rules and case deadlines, and accuracy in document preparation, legal formatting, and terminology. This position involves maintaining organized workflows, managing case deadlines, and leveraging software tools for efficient document processing, retrieval, and management.

Please click the link below for more information and how to apply.