This free benefit offered by SCCoLPA provides the legal community with a place to post job openings for all categories of job positions. SCCoLPA assists in every possible manner to procure employment for members of this association and cooperates with attorneys in filling positions in law offices, but in no event does this committee act as an employment agency. Employers desiring/needing to place an advertisement for employment on SCCoLPA’s website may view the “Employment Opportunities” page on this website and format the advertisement like those already posted. Employers will also need to give the following information to the Employment Chair: name, firm name, address, phone number(s), areas of law practice, software used, position available, and years of experience required. The attorney/employer is requested to e-mail the Employment Chair with the advertisement formatted like those currently posted on the “Employment Opportunities” page. Advertisements for employment are usually posted as soon as possible. It is the responsibility of the applicants to contact the employers, schedule interviews, exchange resumes, and to discuss benefits and salary, etc. All information is listed until notification to drop the name/position is given to the Employment Chair.
Please contact the Employment Chair, Elena Schneider, CCLS, eschneider@smwb.com for additional information.
The Employment Chair retains editing privileges on all ads requested and placed on this website.
The Practice Support Services Department of Arnold & Porter has an opening for a Legal Assistant in the Silicon Valley office.
The Legal Assistant will focus on patent litigation work by assisting our legal staff in preparing for depositions, document productions, and hearings and trials in various courts and agencies including the US Patent and Trademark Office and the Patent Trial and Appeal Board. Under the appropriate supervision and reporting to the Legal Assistant Manager, the qualified candidate will effectively support attorneys and senior legal assistants on a wide range of legal tasks from case inception through case closure.
Essential responsibilities include but are not limited to:
- Assists with assembly of exhibits and appendices for court papers, depositions, and trials.
- Organizes paper and electronic documents for use in depositions or trials.
- Maintains indexes and organizes case files and workrooms.
- Indexes and organizes files for off-site storage.
- Assists with document collection, review and production.
- Prepares for and attends depositions, hearings, trials and arbitrations as directed.
- Files and obtains documents at various courts and agencies.
- Utilizes legal research software.
- Conducts research using various resources including databases and the internet.
- Assists with department projects as needed and performs other work-related duties as assigned.
QUALIFICATIONS:
- A minimum of a high school diploma, with a paralegal certificate &/or bachelor’s degree strongly preferred.
- Excellent academic record.
- Superior organizational skills with the ability to prioritize and manage a large workload efficiently and effectively.
- Highly detail-oriented, including the ability to assess and respond to underlying detail issues and implications.
- Excellent written and oral communication skills.
- Exceptional interpersonal skills, a commitment to professionalism, integrity, and collegiality.
- Proven ability to multi-task and set priorities while meeting deadlines in a fast-paced environment.
- Exceptional problem solving skills, critical thinking abilities and the ability to work well under pressure.
- Flexibility to work overtime as necessary, including nights and weekends and travel, as necessary.
The anticipated base salary for this position is $52,000 to $85,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
Arnold & Porter has an opening for a Legal Secretary in the Silicon Valley office. The ideal candidate will have a minimum of three years of legal support experience in federal and state Litigation, preferably with some exposure to Intellectual Property and/or Corporate & Finance areas. The secretary will administratively support the intellectual property litigation and corporate & finance attorneys in the office as well as work with the other support team members in the Attorney Resource Center (ARC).
Responsibilities include but are not limited to:
- Preparing, editing and proofreading legal documents, including preparing tables of contents and tables of authorities.
- Filing/submitting documents to state, federal and appellate courts, using electronic filing or working with a messenger for manual filings.
- Preparing client correspondence and bills.
- Inputting attorney time entries; revising exported entries to update/change previously entered information.
- At attorney’s request, handle revisions to prebill narratives and coordinate with billing specialist to revise billable hours, move time entries to another client/matter.
- Opening client matters accurately and efficiently.
- Handling busy phones and taking detailed and accurate messages consistently.
- Organizing internal meetings.
- Preparing schedules for attorneys.
- Preparing detailed itineraries for attorneys, including important numbers, locations and contact names.
- Coordinating with our in-house Travel Department to book reservations to include air travel, ground transportation and lodging for attorneys.
- Preparing expense reimbursement reports, submitting vouchers for travel and expense reimbursement via Chrome River.
- Maintaining the contact database (InterAction) for attorneys.
- Assisting with special projects as directed by the attorneys.
Qualifications:
- Minimum of seven years of legal support experience in litigation.
- Two-year degree or equivalent experience considered.
- Proficiency in Microsoft Office required.
- Ability to clearly and effectively communicate, in oral and written form, with individuals at all levels within the Firm and outside the Firm.
- Ability to work with a high degree of accuracy and attention to detail.
- Must have the ability to multi-task and prioritize in a fast-paced environment using good judgment.
- Strong interpersonal skills.
- Ability to work additional hours, as necessary.
- Ability to perform responsibilities with tact, diplomacy, discretion and respect for confidentiality and diversity.
The anticipated base salary for this position is $67,500 to $95,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
Arnold & Porter has a Legal Resource Assistant opening in the Silicon Valley office. Legal Resource Assistants assist attorneys and other legal personnel with administrative, organizational and research work in a team-oriented and collaborative environment.
Responsibilities include but are not limited to:
- Preparing, editing, and proofreading legal documents.
- Filing/submitting documents to state, federal and appellate courts, via the court’s website, or approved e-filing vendor.
- Inputting attorney time entries; revising exported entries to update/change previously entered information.
- At attorney’s request, handle revisions to prebill narratives and coordinate with billing specialist to revise billable hours, move time entries to another client/matter.
- Opening client matters accurately and efficiently.
- Entering and processing expenses and invoices.
- Coordinating and scheduling attorney travel.
- Working with Excel and PowerPoint for a variety of assignments.
Qualifications:
- A minimum of a high school diploma required. Bachelors, two-year degree, or certification preferred.
- Prior federal and state litigation experience is a plus.
- Excellent organizational and communications skills, both oral and written.
- Strong skills in MS Word, Excel and PowerPoint, Outlook, various databases and Internet research skills.
- Ability to handle a variety of tasks simultaneously.
- Ability to prioritize and manage time appropriately.
- A proficiency with standard office procedures working in a team/collaborative environment.
- Flexibility to work additional hours, as necessary.
Applicants should submit their resume and cover letter.
The anticipated base salary for this position is $52,000 to $54,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
Mini Job Description:
Join the Chico State Enterprise team as a Director of Sponsored Contracts in Chico, CA! In this hybrid role, you’ll oversee the review, negotiation, and finalization of contract agreements for federal, state, industry, and non-profit sponsors, totaling $45M annually. As a part of a non-profit corporation, CSE facilitates campus projects and provides alternatives to state procedures. Enjoy a comprehensive compensation and benefits package, a collaborative work environment, and the opportunity to give back to the community. Don’t miss this chance to supervise a supportive team of professionals in ensuring compliance with regulations and contractual concerns.
Learn more and submit your resume today!
Link with full job description and apply:
https://careers-anothersource.icims.com/jobs/101129/contracts-manager-chico-state-enterprises/job?mode=job&iis=SOURCE&iisn=SCCOLPA
Deadline to Apply: 5/20/2023
McManis Faulkner, a Silicon Valley trial law firm, seeks a Full Time Legal Assistant with 2+ years of experience to join our team of dedicated professionals. The ideal candidate will be familiar with litigation procedures, document management, e-discovery, calendaring, have strong organizational skills, and be able to work in a team setting.
Competitive salary and excellent benefits offered. The pay range for this role, with final offer amount dependent on skillset and experience is $80,000 – $100,000. This position is based in downtown San Jose, prefers the individual work onsite.
Please email resume to creeves@mcmanislaw.com
Borton Petrini, LLP, a dynamic A-V rated law firm, has an opening in our San Jose office for an experienced legal secretary with a minimum of five years’ experience with an ability to perform delegated legal work with an emphasis in civil litigation and insurance defense (California-specific). You will work under the supervision of an attorney(s) and provide support in assigned legal cases. This position is full-time in the office Monday-Friday.
Responsibilities
- You will provide administrative support to one or more attorneys including drafting, formatting, editing, and proofreading legal documents with attention to detail.
- You will be responsible for calendaring and must be familiar with court rules and procedures as well as processing and filing documents including E-filing.
- Your goal at our is to sustain efficiency of all office procedures and case management to as to guarantee reliability and consistency.
Experience and Skills
- You will need to have proven experience as a legal secretary specifically in civil litigation practice area.
- Knowledge of Microsoft Office, Adobe Acrobat, and legal technology such as court-filing computer systems and case management programs.
- Excellent written and oral communication skills, be detail-oriented, and able to prioritize multiple assignments in a timely manner.
- Typing certificate of 55 wpm is required.
Why You’ll Love Us
- Benefits included Medical, Dental, Vision, Life Insurance, Long Term Care, Flexible Spending Account (FSA), Paid Time Off (PTO), Paid Holidays, and 401K with employer matching.
- The pay range for this position is $25.00-$33.00 per hour.
Please submit resumes to jobs@bortonpetrini.com
For more than 120 years, Borton Petrini, LLP’s California lawyers have been providing legal services in a variety of specialties statewide. Our Firm is an unrivaled leader in California law, featuring an array of legal professionals who have obtained unparalleled results of our clients. We treat every file as if we were the client and paying the legal bill.
Hoge Fenton is a multi-service law firm headquartered in Silicon Valley providing legal services in a broad range of areas of law. We are recruiting for a full-time Litigation Legal Secretary. This position is located in our San Jose office. The primary responsibilities are to perform secretarial and administrative duties to support attorneys and paralegals across multiple practice groups, including preparing various legal documents such as briefs, motions, complaints and general correspondence.
Primary Duties:
- Creates, formats, proofreads, and edits drafts of documents including administrative correspondence and all forms of litigation documents.
- Schedules and reserves dates for hearings with California State and Federal
- Formats and prepares documents for filing, including Table of Contents and Table of Authorities, and files and serves legal documents in State, Federal, and Appellate Courts (knowledge of e-filing and e-service is required.)
- Maintains attorney calendars; schedules conferences and meetings; schedules, calculates, records and monitors court appearance dates and associated deadlines; calendars depositions and discovery deadlines.
- Invoice reviewing and processing
- Communicates with clients, courts, opposing counsel, and other parties by phone, electronically, and in writing
- Organize exhibits, documents, evidence, briefs and appendices
- Opens new matters promptly in accordance with firm policies and procedures
- Closes matters without delay in accordance with firm policies and procedures
- Maintains client and administrative files in accordance with firm policies and procedures
- Assists with other duties as assigned
- Backs up assigned team members
Education, Experience, Skills:
- High School education or equivalent Associates’ or Bachelor’s degree preferred
- Minimum of 3 years in the legal secretarial Legal Secretary Certificate from ABA-accredited school preferred.
- 3+ years of litigation calendaring and court filing experience Familiarity with Probate and Real Estate litigation a plus.
- Applicable knowledge of motions, discovery, evidence, litigation documentation, court rules and procedures, practices, etc.
- Strong skills in Microsoft Word, Outlook, and Excel Familiarity with NetDocs and ProLaw a plus
- Proficient in e-filing in State, Federal, and Appellate Courts
- Strong word processing skills, especially vis-à-vis litigation document formatting
- Proofreading skills
- Keen attention to detail
- Ability to prioritize, multitask, and manage deadlines
- Ability to think critically and analytically in a pressured environment
- Ability to handle the workload for three or more attorneys and/or paralegals
- Works efficiently and effectively using the firm’s systems, software, and procedures
- Excellent verbal and written communication skills to interface with attorneys, clients, vendors, court personnel and other staff members
- Practices and fosters an atmosphere of teamwork and cooperation; ability to work productively and cooperatively with other employees
- Ability to constantly learn new skills as they become necessary
Physical Requirements:
- Essentially a sedentary position
- May be required to travel to other work locations for meetings, document production and/or trial
- Normal effort of general office work typically including bending, moving and lifting up to 25 pounds; working at computer terminals and telephones
Hoge Fenton has a strong commitment to diversity. We strive to recruit and retain a work force that welcomes and supports the interests of women, families, and people of any age, race, creed, religion, color, national origin, ethnicity, gender, sexual orientation, gender identity/gender expression, disability, or military or veteran status. Our environment is collegial, collaborative, flexible, and supportive.
The hourly salary range for this position is $34.00 to $48.00. This salary range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications, and skill set.
After an initial orientation and training period, requests for a one day a week remote work schedule will be considered.
Please send resume, cover letter and salary expectations to Heather Larrick, Executive Director, Hoge Fenton: heather.larrick@hogefenton.com.
Immediate full-time opening for premier plaintiff’s catastrophic injury law firm in downtown
San Jose. Our office is seeking an experienced legal assistant/paralegal to perform a
wide variety of administrative duties and provide legal support to one senior partner and
two associates. The firm’s catastrophic team consists of two legal assistants/paralegals, receptionist/junior legal assistant, and a part-time law clerk. The successful candidate will
have comprehensive knowledge of legal calendaring, legal documents, knowledge of bay area superior court filing procedures, be highly organized; detail oriented and possess excellent
written and verbal communication skills. Extensive knowledge of Word, Outlook, Adobe Acrobat
and Excel is required.
The position will entail assisting with the screening of potential new cases, assisting with opening of new files, calendaring statutes of limitations, including government claims; interfacing with investigator to compile preliminary investigative information for new files; drafting of correspondence, fee agreements, authorizations, and standard preliminary documentation. Handle daily emails and phone calls with attorneys, clients and court staff. Drafting of judicial council forms, including CMC statements; minor’s compromises; request for dismissals; complaints (under attorney’s direction), pleadings, proofs of service, notices of taking deposition; deposition subpoenas, etc. Working with attorney service to E-file pleadings in State Court (and on occasion USDC and Appellate Court); E-service of pleadings; instructing and interfacing with attorney service re service of process of complaints, deposition subpoenas, etc. Scheduling Zoom and remote appearances for meetings, depositions, court hearings and mediations.
Duties will so include maintaining team’s calendar, scheduling, coordinating, and calendaring all depositions, court hearings, motions, trials and deadlines; working closely with research attorney
to finalize all law and motion documents, including preparing TOC/TOA as needed, PDF exhibits; ensuring timely and accurate E-filing and E-service of all law and motion documents. Preparing binders of law and motion documents; trial binders, file folders for depositions; experts’ file materials, etc. Proper organization of litigation files, and other administrative duties as required under the direction of attorneys. Assisting with settlements, drafting closing documentation and closing of file.
The catastrophic team is seeking the right candidate to assist with complex, interesting cases in
a fast paced, but congenial environment. The right candidate must have the desire to learn, be resourceful, have the ability to work independently and proactively; demonstrate excellent follow-through for various tasks and possess a flexible “can-do” attitude as well as empathy and compassion for our clients. It is important that the candidate maintain the ability to remain calm
when under pressure which occasionally occurs in the practice of litigation and trial preparation. Training will be provided in the team’s practice and procedures.
This is an excellent opportunity for the right candidate who is seeking a career, not just a job.
3-5 years of experience in personal injury and civil litigation required as well as a college degree
or college credits; paralegal certificate would be helpful, but not necessary contingent upon experience.
Salary is commensurate with experience. Benefits include medical, dental, vision and HSA account.
TO APPLY: Please submit your resume and cover letter to tim@cmalaw.net and cc julia@cmalaw.net.
Internship Opportunity: Law Firm Paralegal Intern
Litherland, Kennedy and Associates, a California estate planning and elder care law office is seeking a Paralegal Intern to assist with a variety of legal matters, from estate planning to trust and probate administration. The intern will be given specific tasks and responsibilities and will be challenged to develop their capabilities and gain experience to include case management, drafting correspondence and legal documents, client relations, maintaining calendar and tickler systems. Strong oral and written communication, research and organizational skills are required, and knowledge of computers is also appreciated. Our firm is conveniently located near the San Jose and Campbell border, close to the corner of Camden and Bascom Avenues. The schedule is flexible but requires a commitment of 15 – 20 hours per week. This internship is paid, and college credit can be arranged. This opportunity could convert to full time for the right person.
If interested, please send cover letter and resume to Constance Kennedy at constance@attorneyoffice.com .