Employment

The San Francisco City Attorney’s Office is looking for a Legal Secretary to join its Trial Team.  The position supports a high-volume, busy litigation and trial practice.  Under supervision, the legal secretary provides legal secretarial and clerical services of a difficult, responsible and confidential nature.

An ideal candidate has a minimum of 2 years of verifiable experience as a legal secretary transcribing dictation and typing legal documents including petitions, motions, briefs, complaints and other legal forms.

If you are interested in this position please use this link for a full job posting and to apply:  https://www.jobapscloud.com/SF/sup/bulpreview.asp?R1=TPV&R2=1458&R3=091379

The Cooperative of American Physicians, Inc. (CAP) and its dedicated law firm of Schmid & Voiles seek an experienced litigation secretary to perform diverse legal secretarial duties in support of the Northern California office, located in Palo Alto. For 40 years, CAP continues to offer medical professional liability protection and risk management services to over 12,000 of California’s finest physicians.

The incumbent will work closely with the trial attorney to complete the essential duties:

• Maintain attorney(s) calendar book and tickler system
• Prepare discovery, pre-trial and trial documents for filing with court
• Schedule, calendars and coordinate all aspects of discovery initiated by plaintiff(s) and defendant(s)
• Compose correspondence and memos to request or provide information
• Provide legal secretarial support on either short or long term assignments
• Answer and screen telephone calls
• Schedule meetings with clients, experts, attorneys and co-counsel and schedule court appearances
• Contact clients to obtain desired information as requested by attorneys
• Review and re-index mail in OnBase for review and action by attorney and calendaring of same
• Winscribe/Transcribe dictation and/or type from handwritten material or rough draft copy, including correspondence relating to litigation (pleadings, court forms, reports, summaries, releases, etc.)
• Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity
• Assist and provide back up for other secretaries as requested
• Maintain current knowledge of court rules
• Perform additional secretarial tasks as requested
• Participate in department and company projects as requested
• Employee education and awareness is an important element in the company’s cybersecurity program. Accordingly, as Legal Secretary/Administrative Assistant, you are responsible for being cautious and vigilant when opening emails, attachments, links, etc. on CAP’s computer equipment or when accessing the company system remotely. It is also your responsibility to complete cybersecurity training modules that are periodically distributed by CAP’s IT department.

GENERAL OFFICE ADMINISTRATION

• Answer and screen telephone calls; direct visitors
• Retrieve, post, and deposit all the daily mail; replenish and maintain sufficient postage for the office
• Maintain office supplies and order supplies as necessary
• Act as liaison with Office of the Building, Office Services, and IT for all facilities related issues; troubleshoot with IT and assist with resetting IT servers.
• Participate in department and company projects as requested
• Assist and provide back up for other secretaries as requested
• Perform additional duties as requested

QUALIFICATIONS

• High school diploma or GED
• 7 years of defense trial, litigation experience in a similar industry
• 3 years recent California Civil litigation experience
• Trial preparation experience a must

OTHER SKILLS and ABILITIES:

• Thorough knowledge of court procedures
• Strong initiative and ability to work independently
• Computer literate –proficient in MS Word; knowledge of case management software; type 70+ wpm
• Good organization and communication skills

The starting salary is approximately $70,000 and depends on experience.

To apply, send a cover letter with resume to HR@CAPphysicians.com

Legal Word Processor

Hopkins & Carley, a law firm with offices in Palo Alto and downtown San Jose, is seeking a full-time Word Processor to work in its downtown San Jose office.  The candidate must have a minimum of two years of related experience, advanced knowledge of MS Office products (Word, Outlook, Excel, and PowerPoint), experience with Open Text (document management software), Legal MacPac, and Acrobat; experience in Visio, Photoshop, Best Authority, Workshare/DeltaView, and tables of authorities knowledge, helpful.   Candidates must have excellent oral and written communication skills, as well as the ability to learn new applications.  Work hours are 9:30 a.m. to 6:00 p.m., Monday through Friday.

Hopkins & Carley is an equal opportunity employer.

We offer competitive compensation/benefits and the opportunity to be part of a great team.  Please forward your cover letter and resume to hr@hopkinscarley.com .

Successful law firm in business over 25 years seeks an experienced legal assistant for its two attorney trust/estate planning and probate practice. The right candidate will have at least five to seven years of experience in the industry, preferably in the trust/estate planning and probate field. You should be familiar with the components of an estate plan, including trust, wills, deeds, powers of attorney, advance health care directives, etc. A high attention to detail is a must. The position also requires substantial in-person and telephone client interaction, so the candidate must bring a positive attitude and personable demeanor to the office, along with an ability to multi-task and manage the calendars of, and work collaboratively with, two partner-level attorneys. Excellent interpersonal and technical skills, including ability to work with coworkers, professional demeanor and ability to handle heavy workload. Seeking an individual with technical experience and proficiency with WordPerfect, Word, Microsoft Office products, including Outlook and Excel and Essential Forms, or comparable program, for preparation of pleadings and court forms. Experience with electronic filing with One Legal and other agencies a plus. Interest in becoming or current licensed notary public also a big plus. Please send resume and brief cover letter to Pam Salsgiver at psalsgiver@smwb.com to apply.

Job Type: Full-time

Salary: $30.00 to $35.00 /hour DOE

Apply here: https://app.jobvite.com/j?cj=oOQJ8fwf&s=SantaFranciscoLegalProfessionalsAssocation

Another Source’s client, Stanford University, is recruiting a Contracts Advisor to join their Procurement team.

Here’s a little about Stanford University and the position they are recruiting for:

Financial Management Services (FMS), with departments such as Payroll, Controller, Tax, Treasury, and Procurement (P2P), is a pivotal organization within Business Affairs responsible for all things financial at Stanford University. The Procurement (P2P) department seeks a Senior Contracts Advisor to work with a talented group of professionals who are responsible for drafting and negotiating all agreements related to the purchase of goods and services to support our University client groups. This position will report to the Assistant Contracts Manager.

In this dynamic position as  Contracts Advisor, you will be working within a non-mandated environment where building relationships and a sense of trust between you and University clients is key. You will have the opportunity to work with new people every day and your clients can be found all over the University: from campus clients such as the School of Medicine and the Graduate School of Business, to University business units such as Real Estate and IT Services.

Each day is different – you will need a flexible mindset and the ability to communicate well with University stakeholders. If you are a proactive individual with strong business sense and outstanding communication skills, this may be the right career opportunity for you.

Each day will bring a new adventure in procurement as you will:

• Take a lead role in developing productive client relationships yielding knowledge of specific client needs as well as engage/regularly interact with client
• Actively drive the contracts process using a multi-part approach by taking responsibility for items such as: preparing contracts within the necessary time frame while advising University clients groups on best practices for risk mitigation, working with the Office of the General Council/ management to update templates and contractual language, and collaborating with management on improvements to contracts team processes, documentation, and policies
• Work in a team environment to support strategic Procurement initiatives and process improvement projects while taking ownership and leading in areas of responsibility
• Facilitate communications with University clients, University stakeholders, and suppliers to gain alignment on business needs and compliance requirements
• Act as a resource/mentor to team members with less experience (knowledge sharing, particularly in areas of subject matter specialization) and help develop team training’s as well as participate in development opportunities

To be successful in this position you must bring:

• Demonstrated ability to execute sound independent judgement, particularly with respect to contractual or policy-based gray areas, while considering a variety of relevant facts, potential risks, compliance issues, and business needs
• Outstanding communications skills and ability to manage complex relationships with multiple stakeholders at all levels of an organization
• A working knowledge of contract law and extensive experience negotiating a broad range of agreements (e.g. consulting, technical services, construction, real estate, software licensing, SAAS, international, medical/life sciences, hotel/catering, etc.)
• Subject matter expertise in one or more of the following areas of specialization: construction contracts, software licensing agreements, or privacy (e.g. HIPAA, GDPR)
• Extensive work experience in a University or higher education environment
• Ability to think creatively and superior problem solving skills
• Excellent attention to detail
• Strong business, analytical, and organizational skills
• Bachelor’s degree and seven years of relevant experience, or a similar combination of education and relevant experience

In addition, our preferred requirements include:

• Relevant advanced degree: e.g. JD, MBA, Masters in Supply Chain or other relevant program

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Stanford University creates a unique experience for a contracts professional. Being a part of the amazing research that goes on at Stanford University is a rewarding career. Knowing that the services you helped to procure eventually become a part of the revolutionary products and services we see in our world today. The scientific discoveries, the breakthrough research and the amazing Faculty make Stanford University Procurement a challenging and exciting place to work. Here are just some of the unique rewards Stanford empowers you with:

• Freedom to grow.We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you.Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources.Enjoy free commuter programs, ride-sharing incentives, discounts and more!

If you’re tired of working in an environment where each day is the same as the last, if you’re interested in negotiating agreements for consulting services in Kenya and multi-million dollar construction contracts in the SF bay area in the same day, if you’d like to grow personally and professionally in a collaborative team environment, we invite you to consider applying for the position of Contracts Advisor for Stanford University. Please click “Apply for Job” and submit your resume and one-page cover letter along with your online application.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Another Source works with their clients, on a retained project basis, to maximize the recruiting process.

Apply here: https://app.jobvite.com/j?cj=oOQJ8fwf&s=SantaFranciscoLegalProfessionalsAssocation

The Santa Cruz law firm of Penrose Chun & Gorman LLP is seeking an experienced and well-qualified litigation paralegal to join their excellent support team on a full-time basis.  The firm engages in litigation in a variety of practice areas including real estate, trust and estates, probate, construction defects, and general civil litigation.  The firm also practices in the areas of probate and trust administration, estate planning, and real estate and business transactions.  Knowledge of filing procedures and proficiency with calendaring all aspects of litigation is required.  Proficiency in MS Word and Outlook is also required.  Duties will include preparing and filing pleadings, organizing and managing attorney’s calendar, and drafting correspondence and legal documents.  Candidate must possess a paralegal certificate from an American Bar Association approved program, or otherwise meet the requirements of Business and Professions Code Section 6450(c).  Candidate must have solid organizational skills, attention to detail, ability to handle a high volume of work, excellent written/verbal communication skills, and strong interpersonal skills.  Excellent benefits are included.  Compensation commensurate with experience and abilities.  Please email your resume to rmulder@pcg-llp.com.  No phone calls please.

Hopkins & Carley, a law firm with offices in downtown San Jose and Palo Alto, is seeking an experienced Trademark Legal Secretary to join our energetic, fast-paced trademark and copyright team in our Corporate practice group in our San Jose office. You will have significant interaction with clients and others outside the firm, and should enjoy working with people and have excellent communication skills. Attention to detail and strong organizational skills are essential. You should be fluent in MS Word and Outlook, be familiar with USPTO trademark forms and processes, trademark docketing, and have the ability to learn other firm software.  We offer competitive compensation and benefits.

Please send your cover letter and resume to HR@hopkinscarley.com.

Hopkins & Carley is an equal opportunity employer.

Small, friendly San Jose law firm seeking a full-time paralegal with at least 5+ years’ experience in probate, trust and estate administration.  Candidate should be detail oriented with strong organizational skills and familiar with all aspects of probate and trust administration. Salary commensurate with experience.

This is a small office, so duties will be varied, but include preparation, service and filing of court documents for probate proceedings; drafting correspondence; communication with clients; preparing real estate conveyance documents (deeds, PCORs, Prop 58 claims, etc.); and trust split and allocation of assets.

Please apply if the following apply to you:

• Detail oriented and strong organizational skills
• Good understanding of trust transfers and how property transfers at death
• Work well independently or as a team
• Excellent writing and verbal communication skills
• Able to prioritize work effectively
• Strong computer skills, especially Word and Excel
• Experience with estate planning documents, concepts and processes
• 5+ years’ experience in trust and estate administration
• Easy going personality and professional demeanor

If interested, please contact Olga Poukhnatcheva, Office Manager, at olga@cdbatlaw.com