Employment

Small Real Estate Transactional Law Firm in upscale offices in Downtown San Jose is seeking a part time hourly (15-20 hours/week) experienced Legal Assistant. Position requires excellent organizational skills, office management responsibilities, ability to create and revise large documents using Word and manage and use billing system.   Please send resume to jelleresq@aol.com

Baker Botts L.L.P. – Under general supervision from the Office Administrator, this position provides full administrative secretarial and document processing support to an assigned group of attorneys and/or Patent Agents. The person in this position should be a self-starter, and possess a mix of word processing and administrative skills, and a can-do attitude. An essential component is deep experience in Patent Prosecution and the ability to e-file documents via the USPTO-EFS.

Bay Area Boutique Business and IP Litigation Firm is looking for a part-time legal secretary.

Small, boutique litigation law firm is searching for an experienced legal administrative assistant. This is a part-time position available for immediate hire.

The ideal candidate is enthusiastic, flexible, organized, detail-oriented and a team player with strong interpersonal and communications skills. He or she can operate well in a fast-paced, ever- changing environment. The candidate must also have legal experience supporting multiple individuals, be able to balance competing needs and be able to accommodate changing structural and support requirements. In short, our new assistant will be a file clerk, a receptionist, a legal secretary, and a general assistant – depending upon the day and the assistant’s capabilities. If you can do more, we will give you more!

Principal responsibilities include but are not limited to: all aspects of litigation support such as preparing and filing documents in court and creating internal files; filing, photocopying and scanning; mailing and/or faxing correspondence; conducting trips to FedEx and post-office; managing and organizing documents; drafting correspondence and legal forms; greeting clients and other guests; maintaining attorneys’ general calendar; coordinating messengers and deliveries; scheduling meetings and depositions; preparing conference rooms for meetings and depositions and/or ordering food and drinks; assisting attorneys with trial preparations.

The successful candidate will be welcoming, confident, patient, charismatic, and have a sense of humor! Previous legal experience is required, business and IP litigation experience a plus. Knowledge of MS Word, Excel, Adobe Acrobat Reader, MS Office 10 is absolutely required; knowledge of Timeslips is highly desired.

We provide a collegial atmosphere and a salary commensurate with experience.

To apply for this position, please submit your resume and cover letter to info@greenfieldlaw.com.

A large international law firm is seeking a trial litigation paralegal for a full-time role. This position supports a partner involved in litigation with state and federal agencies, alongside state attorney general inquiries. The partner also advises companies on how to minimize overall regulatory risk, keeping in mind that a strong corporate reputation, customer trust, and practical compliance implementation are critical ingredients for success.

Job Summary:  As a valued team member, the litigation paralegal will perform a variety of paralegal functions which require a significant degree of knowledge, decision-making skills, and independent judgment. Do you have strong communication and organizational skills? Do you love supporting groups through all phases of the litigation process? If you’re looking for a new opportunity where you can make an impact, then we would love to hear from you.

This is a full-time position, offering very competitive Bay Area salary and benefits.

The candidate will be asked to assist in the following tasks:

• Prepare pleadings and discovery documents for filing and service; prepare, send and track subpoenas; schedule depositions with multiple parties, including attorney, clients and court reporters; create pleadings/discovery binders; indexing and filing documents; organize and file case documents.
• Prepare and format pre-trial documents including motions, briefs, subpoenas and witness lists; gather and organize exhibits; create, organize and/or index trial binders; docket and track deadlines and send reminders to the legal team; cite-check and proofread briefs and legal documents; ensure that documents are properly formatted and in compliance with court rules; coordinate witnesses.
• Prepare and format trial documents; coordinate the preparation of charts, graphs, and other courtroom visuals; schedule couriers, court reporters and expert witnesses; organize, file and manage documents, exhibits and trial binders; coordinate travel arrangements for attorneys, witnesses, clients and others.
• Transcribe dictation and format text, data and graphics; docket and track case deadlines; correspond with clients, witnesses and opposing counsel; answer the phone; create spreadsheets to track costs, exhibits and other information; enter time for attorneys into computerized timekeeping system; maintain docket systems; route correspondence, reports and legal documents; organize client conferences and attorney meetings; prepare expense reports; maintain attorneys’ calendars by planning and scheduling conferences, teleconferences, depositions and travel; prepare and submit conflicts check forms and new matter request forms; maintain confidential client files.
• Assist with special projects and cooperate as a team member with other support staff in performing any duties essential to the achievement of efficient operations.
• Perform other duties not mentioned above.

Essential Knowledge, Skills, Abilities and Job-Related Competencies:

• Exceptional litigation skills, strong knowledge of litigation and trial procedures including Federal and State Court procedures and rules, State and Federal e-filing experience required.
• Must have experience with calendaring.
• Proficiency in Microsoft Office products, including Word, Excel 2016, Adobe Acrobat, CompuLaw, PACER and EFS.  Accurate typing skills of at least 50 wpm.
• Excellent oral and written communication skills, organizational skills and attention to detail as well as a strong and professional work ethic.
• Ability to set priorities and exercise independent judgment and initiative, to communicate effectively with all levels of personnel and to manage multiple tasks at one time and perform well in stressful situations.
• Ability to use good judgment in solving problems and resolving conflicts along with strong customer service focus and skills.
• Flexibility with schedule (overtime may be required) and excellent attendance.

Experience/Education:

• Five or more years of law firm experience as a secretary in the trial or litigation practice group.
• Bachelor’s degree

Please contact philip.brody@roberthalflegal.com  / 408.961.2980 to apply for this opportunity or hear about similar positions throughout the Peninsula and South Bay.

The hiring firm is an equal opportunity employer, and will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

A well-known San Mateo law firm is seeking an estate planning paralegal for a full-time role. This position supports the attorneys in the estate administration practice area. This includes assisting the firm with trust and estate administrations, client support and coordination, file management, preparation and processing of legal compliance documents, general document production, and file management activities.

Job Summary:  The Estate Planning Paralegal performs diversified secretarial and administrative support for attorneys. This includes assisting the firm with trust and estate administrations, client support and coordination, file management, preparation and processing of legal compliance documents, general document production, and file management activities.

Candidate must have experience with all aspects of the estate planning process from intake through the drafting and execution of documents, and will be asked to assist in the following tasks:

• Preparation of Revocable Trusts & Irrevocable Trusts
• Preparation of Wills, Powers of Attorney, Advance Health Care Directives, Federal estate tax returns, and related documents
• Preparation of Deeds and related documents for the transfer of real property title
• Trust funding

Essential Knowledge, Skills, Abilities and Job-Related Competencies:

Candidate should have a minimum of 3-years’ experience with the Trust and Estate Administration process, including:

• Trust asset allocations and funding, Affidavits, and working with appraisers, etc.
• Probate proceedings (from commencement of proceedings through final distribution)
• Heggstad proceedings
• Existing Notary Public certification preferred.

This is a full-time position, offering competitive salary and benefits.

Experience/Education:

• 3-5 years Estate Planning experience
• Bachelor’s degree or Paralegal certificate

Please contact philip.brody@roberthalflegal.com  / 408.961.2980 to apply for this opportunity or hear about similar positions throughout the Peninsula and South Bay.

The hiring firm will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

Skadden has an immediate opening for a full-time experienced legal secretary in our Palo Alto Office.  This position is non-exempt and reports to the Secretarial Services and Operations Group Manager.

Job Summary:  The Partner/Counsel Secretary performs diversified secretarial and administrative support for attorneys.

• Answers, screens, and places telephone calls.  Directs calls and assists callers as appropriate.
• Maintains attorneys’ calendars and schedules.
• Maintains client/case calendar and plans ahead for critical deadlines.
• Arranges and coordinates meetings with clients and others.
• Coordinates attorneys’ travel plans working interactively with travel vendor.
• Opens, reads, and routes mail, email and other deliveries as directed.
• Prepares correspondence, documents, reports, and spreadsheets.
• Drafts and formats pleadings, agreements, or other legal documents as requested.
• Prepares attorney time records, expense reports, and check requests.
• Provides quality control by proofreading all work for accuracy and completeness.
• Generates and maintains regular and follow-up files and confidential data.
• Maintains attorney, client, and case files, records, and contact lists.
• Enters contact information and data into InterAction or similar contact management database.
• Transcribes dictation from audiotape or handwritten notes.
• Creates binders and document indices.
• Organizes attorney office(s) and assigned case rooms, as appropriate.
• Prepares files and documents for off-site storage, utilizing appropriate indices, labeling, and appropriate database records management processes, such as the Skadden Records Management System.
• Provides backup secretarial support to other attorneys and/or other support departments, as requested, to include all forms of administrative and legal-specific support.
• Provides backup support and assistance to secretarial teammates, based on operational need.
• Provides collaborative secretarial  team support to specific teams or groups of attorneys, as and when requested.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operations, policies and procedures.
• Performs other related duties as assigned.

Essential Knowledge, Skills, Abilities and Job-Related Competencies:

• Working knowledge of legal terminology
• Understanding of the legal system and life cycle of legal work
• Understanding of attorney calendaring and scheduling, to include court calendaring requirements
• Proficiency with office equipment, such as personal computers, printers, copiers, scanners, multi-function devices, and multi-line telephones
• Knowledge of software applications (Microsoft Office platform to include Outlook, Word, Excel, and PowerPoint), document management systems such as eDocs or similar systems, along with related legal utilities for redlining and creation of tables and indices
• Ability to liase and coordinate resources through other departments or third-party vendors
• Proficiency with time entry programs (such as DTE Axiom) and records management database software
• Proficiency with Firm’s interfaces for administration of new clients/matters, conflicts checks, and related administrative processes
• Proficiency with Aderant, Chrome River, or other related software for check requests, expense reimbursement requests, and other related accounting inquiries
• Proficiency with basic mathematical functions
• Demonstrated proficiency with proofreading techniques
• Ability to read, listen, interpret and follow written and verbal instructions.
• Ability to sit and stand, use hands repetitively, lift and carry up to 25 pounds.
• Knowledge of relevant firm computer software programs (e.g., Outlook, Word, Excel, PowerPoint), with the ability to learn new software and operating systems
• Demonstrates effective interpersonal skills  and ability to communicate patiently, diplomatically, accurately and effectively both verbally and in writing
• Demonstrates concentration, alertness and close attention to detail
• Ability to handle multiple project, assignments, deadlines and shifting priorities/responsibilities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work independently as well as effectively within a team
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Experience/Education:

• High school diploma or equivalent required; bachelor’s degree preferred
• Minimum of five years of experience as a legal secretary to multiple attorneys within a large law firm environment

To apply for this position, please submit your resume and cover letter on the Skadden’s Career page: https://www.skadden.com/careers/staff/opportunities/palo-alto/partner-and-counsel-secretary

Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

EEO Statement

Skadden is an Equal Opportunity Employer. It adheres to an employment policy that prohibits discriminatory practices or harassment against applicants or employees based on any legally impermissible factor including, but not necessarily limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, physical or mental disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

If you are having technical issues applying for a position, please contact your local internet service provider. Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact Jennifer Lee at (212) 735-2073.

Skadden has an immediate opening for a full-time experienced litigation paralegal in our Palo Alto Office.  This position is non-exempt and reports to the Senior Support Oversight Manager.

Job Summary:  Utilizes experience and knowledge of case resources and methods to assist with advanced, complex tasks and projects, with minimal supervision, throughout all phases and aspects of Litigation work, while providing guidance to Legal Practice Assistants, Legal Assistants, attorneys and other professional staff.

• Handles advanced, complex projects.
• Organizes and manages electronic and paper files.
• Ensures that all Litigation files are maintained within Department-approved protocols and case management systems, and seeks to improve workflow regarding storage and recall of materials.
• Maintains the integrity of client files.
• Assists with the preparation and court filing of pleadings and other court papers.
• Assists with retrieval of rules, regulations and company profiles.
• Assists with document productions.
• Assists with preparation for interviews, depositions, hearings, trials and/or client meetings.
• Proofreads briefs, memoranda of law, opinions and other documents.
• Pulls cases, shepardizes briefs and assists with and/or coordinates cite-checking.
• Performs non-legal research using various research tools, including the Internet, Westlaw, LexisNexis, PACER, SEC/EDGAR and other media and financial services sites, and/or other court-related websites for case law, statutes, articles, books, etc.
• Assists Partners, associates and other legal assistants across practice areas and throughout departments, as needed.
• Demonstrates effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Manages Firm resources responsibly.
• Complies with and understands Firm operation, policies and procedures.
• Performs other related duties as assigned.

Qualifications:

• Knowledge of Firm operation, policies and procedures
• Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Ability to navigate various electronic databases and document repositories
• Strong research skills and proficiency in using various research tools, including the Internet, Westlaw, LexisNexis, PACER, SEC/EDGAR and other court-related websites and/or media and financial services
• Excellent analytical, troubleshooting, organizational and planning skills
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to work well independently as well as effectively within a team
• Ability to assume responsibility for assigned projects and tasks
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to handle multiple projects and shifting priorities
• Ability to work well in a demanding and fast-paced environment
• Ability to work well under pressure
• Demonstrates close attention to detail
• Flexibility to travel as required

Experience/Education:

• Bachelor’s degree
• Must be able to meet the requirements of a California Paralegal under CA Business and Professions Code section 6450
• Minimum of five years of experience in a legal assistant position or a position requiring similar skillset, expertise and experience

To apply for this position, please submit your resume and cover letter on the Skadden’s Career page: https://www.skadden.com/careers/staff/opportunities/palo-alto/senior-legal-assistant

Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

EEO Statement

Skadden is an Equal Opportunity Employer. It adheres to an employment policy that prohibits discriminatory practices or harassment against applicants or employees based on any legally impermissible factor including, but not necessarily limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, physical or mental disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

If you are having technical issues applying for a position, please contact your local internet service provider. Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact Jennifer Lee at (212) 735-2073.

The Santa Cruz law firm of Penrose Chun & Gorman LLP is seeking an experienced and well-qualified litigation paralegal to join their excellent support team on a full-time basis.  The primary focus for this position will be on real estate litigation and transactions.  Experience in quiet title actions, commercial and residential landlord tenant disputes, and co-tenant disputes, is desired.  Prior experience with real estate transactions, such as drafting leases, tenant in common agreements, and easement agreements would be a plus.  The firm engages in litigation in a variety of practice areas including real estate, trusts and estates, probate, construction defects, and general civil litigation.  The firm also practices in the areas of probate and trust administration, estate planning, and real estate and business transactions.  Knowledge of filing procedures and proficiency with calendaring all aspects of litigation is required.  Proficiency in MS Word and Outlook is also required.  Duties will include preparing and filing pleadings, organizing and managing attorney’s calendar, and drafting correspondence and legal documents.  Candidate must have solid organizational skills, attention to detail, ability to handle a high volume of work, excellent written/verbal communication skills, and strong interpersonal skills.  Excellent benefits are included.  Compensation commensurate with experience and abilities.  Please email your resume to rmulder@pcg-llp.com.  No phone calls please.

Temp-Perm Position opening after Labor Day in a small downtown San Jose Real Estate, Business Law and Enforcement of Judgment Practice

The candidate must possess the following:

• Self-starter – who is seeking a temp-perm position and likes to take ownership of the office.
• Ability to multi-task
• Excellent communications with the clients and the public
• Reliable
• Follows directions
• Completes quality work timely
• Makes reasonable judgment calls when necessary
• Review emails, work, and mail, and calendars follow up, future reminders, and deadlines relating to the same
• Initial draft template for pleadings and discovery
• Take initiative and send discovery and pleadings to client when appropriate, and follow up
• Email communications to opposing counsel and clients when approrpriate
• Coordinate Arbitration,Mediation and Trial, and assist attorney with preparation of the case for the same
• Process pleadings for service
• Process pleadings for E Filing with Courts
• Follow up with clients re discovery and input responses and prepare verifications
• Draft default packages
• Obtain hearing dates for motions and calendar the same
• Draft Abstract of Judgment and Writ of Execution
• Order formation kits
• Commence process of business entity formations
• Answer phones and schedule telephone consultations and appointments
• Client Intake into the systems and prepare and process Fee Agreement and Retainer
• Process A/R and A/P
• Working knowledge of Timeslips
• Working Knowledge of Quickbooks
• Process Merchant Services (credit card payments)
• Process billing
• Maintain records
• Banking deposits
• Enter new client in all systems including Outlook
• Make up and close hard copy files procedures
• Initial receptionist duties
• Assist Bookkeeper with quarterly reconciliations
• Contact clients re balances on account
• Maintain office supplies

This position is 32 hours at present.  Compensation DOE.  If you are interested in this position, please send your Resume to Liz at topworkethics@yahoo.com

We are recruiting for a full time, experienced Estates & Trusts support professional in our Silicon Valley Office (downtown San Jose). This is a hybrid position, is non-exempt, and reports to the firm’s Director of Human Resources and Executive Director. The position becomes available in mid to late August.

Required Skills, Education & Experience:

• High school education required; college degree or some college is desirable
• Compliance with California Bus. & Prof. Code section 6450 strongly desired
• Three years in a legal secretarial support position, preferably in an estates/trusts practice
• Familiarity with court procedures and rules; a good understanding of a variety of estate planning documents
• Strong computer skills; proficiency in keyboarding/word processing; working knowledge of Microsoft Office suite
• Excellent English spelling, vocabulary, punctuation, and grammar
• Ability to think critically and analytically
• Keen organizational skills and attention to detail
• Ability to prioritize and manage deadlines; can see projects through to completion
• Ability to clearly and effectively communicate both orally and in writing
• Professional appearance and demeanor
• Sensitivity working with individual clients in occasionally stressful situations
• Fosters an atmosphere of teamwork and cooperation; ability to work cooperatively and collaboratively
• Ability to learn new skills on an ongoing basis as they become necessary

To apply for this position, please email your resume to Susan Nave, Director of Human Resources.

Hoge Fenton has a strong commitment to diversity.  We strive to recruit and retain a work force that welcomes and supports the interests of women, families, and people of any age, race, creed, religion, color, national origin, ethnicity, gender, sexual orientation, or gender identity/gender expression, disability, or military or veteran status.